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  • WM3: 190RWF 5
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  • BS2: 320FRW 10
  • BS3: 310FRW 10
  • BS4: 300FRW 10
Call: +250 788 197 000 info@ea-africaexchange.com

East Africa Exchange (EAX) is a commodity exchange




Position Title: M&E (Monitoring and Evaluation) Specialist

Reports to: Head of Operations

Location of position: Kigali, Rwanda


M&E Officer in TMEA project will be responsible to lead overall monitoring and evaluation related task in the project through designing and implementing monitoring system for collecting/tracking regular progress updates and inform to management through formal reporting aspects.

Contract duration

One year (12 months)


EAX is a regional commodity exchange, which began its trading operations through auctions and spot trades in June 2013. EAX was established to link smallholder's famers to the wider agricultural markets; to secure competitive and fair prices for their produce; and to facilitate their access to finance. EAX deals with high quality products meeting the requirement of EAC standards. Key value proposition is guarantees on quantity and quality of farmers' grains, reliability of trade and settlement services and high level of risk mitigation:

Scope of duties and responsibilities

Specially, the Monitoring and Evaluation consultant will be required to;

1. Design and Implement M&E System:

  • Develop and implement M&E plan of project to generate regular information related to progress of the project.
  • Develop common indicators for data collection, design data collection tools/ templates, and assist for regular data collection/generation process.
  • Provide technical support to project staff on implementing M&E plan and logical framework.
  • Liaise with project management to collect and analyze data and to determine progress achieved.

2. Project Information Management

  • Track project's output and outcome level results on the periodic basis in close coordination with project's implementing team as well as with IPs.
  • Collect, check, verify and compile data from the field as stipulated in the M&E plan.
  • Review and compile monitoring reports, project progress reports, evaluation reports, photographs, case studies video documentaries, power point presentation, etc.
  • Update and maintain the project database.

3. Capacity Development in M&E

  • Provide technical support to staff members for all M&E related activities.
  • Train staff members on M&E concepts, skills and tools.
  • Work closely with implementing team for enhancing their capacity for proper data collection and reporting.
  • Contribute to design TOR, training materials, communication materials related to project and M&E System.

4. Quality Assurance

  • Review field level assessment reports, baseline studies and evaluation reports.
  • Ensure that reports from partners are complete and meet the quality requirements.
  • Undertake the quality control of project's implementing strategies and approaches.

5. Reporting and Documentation

  • Prepare the M&E periodic progress report and submit to supervisor.
  • Collect case story, best practice documentation, lesson learn; and update and manage those information in project's reports and other knowledge products.
  • Work closely to ensure that lessons learned from project evaluations are documented properly.
  • Contribute for developing and managing knowledge products (knowledge management) of project.

6. General responsibility:

  • Prepare monitoring field visit plan and conduct monitoring visit as and when required.
  • Conduct regular monitoring to project's interventions to insure the quality delivery of inputs and contribute for generating expected results.
  • Participate in internal and external monitoring mission.
  • Work closely with the project team member and relevant stakeholders for monitoring and evaluation of project interventions.
  • Assist to organize and facilitate various events such as meetings, workshops, conferences, and seminars.
  • Carry out other duties and responsibilities related to M&E as assigned by supervisor.

Qualifications and Experience

  • Master's Degree in Project Management, Administration, Information Management, Finance and other relevant academic background.
  • 3 to 5 years of Monitoring and Evaluation experience (essential)


  • Good level of proficiency in Windows Excel and quantitative analysis
  • Ability to design M&E tools, surveys, surveillance systems, and evaluations
  • Demonstrated ability to train and build capacity of others
  • Strong interpersonal skills
  • Good interpersonal, communications, and facilitation skills.
  • Hands on experience of managing database software.

Note: We encourage women to apply.

Submission of financial and technical proposals

Interested M & E service provider must a detailed CV listing at least three references to: Harriet Mutoni, Human Resources & Administration Manager, East Africa Exchange (EAX). (h.mutoni@ea-africaexchange.com ) Address: RSSB Tower II, 6th Floor, African Union Boulevard | KN 3 Rd (Péage), Kiyovu, Nyarugenge, Kigali, Rwanda Phone: +250 788 197 000, E-mail: info@ea-africaexchange.com Deadline for submission is 15th July 2018. CV's received after this date will not be considered.

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